. . : : Kendriya Vidyalaya Duliajan : : .

Ref. No.F.1-27/KVD/2008-09/ Date 07/08/09
M/S Kalantri Enterprise
Babulal Bazar
TSK

Quotation for the Examination items shown in the attached statement are invited by the undersigned up to …12:00 (A/N)………. P.M. 17/8/ 09……… (date). Quotations should be sent under strong sealed cover marked as quotations for the supply of Sports items will be opened in the office of the undersigned at ……1:00………P.M. on 18/8/ 09………. (date).

The quotation shall be submitted accordingly to the term & conditions specified in paragraph 3 to 15 unless specified otherwise in the quotations it shall be construed that the term & conditions stipulated hereunder have been agreed to.
The rate should be F.O.R and should include excise duty, sales tax, freight charges, any other taxes rate or imposition whatever liable in respect of the supply. The Vidyalaya shall not be liable to pay any tax, freight etc. which has been expressly stipulated in the quotation in the event of acceptance of the quotation.
There should not be any overwriting or correction in the quotation. If a figure is to be amended it should be neatly scored out the revised figure written above and the same attested with full signature and date. In the absence of attested signature the quotation is liable to be rejected.
The undersigned does not bind himself to accept the lowest quotation and reserves the right to accept the quotation in whole or in part i.e. with respect to all articles mentioned in the attached statement or in respect of any or more than one articles specified in the attached statement as he may decide.
On acceptance of the quotation it will become a contact and shall be bound be the term and condition of the quotation.
The person/persons, whose quotation is accepted, hereinafter, called the contractor, shall deposit an earnest money Nil along with the quotation which shall be refunds in the event of rejection of the quotation. The earnest money will be forfeited in the event of failure to comply with the contract. In the event of the quotation the earnest money will be adjusted towards Security Deposit which shall be payable after the supply of the articles with the satisfaction of the undersigned
The supply is time bounded . The date of the list of required items and their supply date is given as under;
If the contractor fails to supply the items on given date the earnest money will not be payable back to him.
If the contract is not agreeable to pay Security Deposit, The persons there of should be specified and the undersigned will reserve the right to accept or reject the request.
If the contractor fails to supply the articles within the time stipulated in the later of acceptance by the undersigned, the undersigned shall be at liberty to purchase the article from the market to get the rest of the contract completed by any other person or firm and the difference of price, if any shall be deducted from the earnest money/security deposit & in case any amount in excess of the security deposit is paid by the undersigned, the contractor shall be liable to pay this amount.
The quantity articles indicated in the attached statement may be increased or decreased at the discretion of the undersigned without assigning any reasons. In case any order for any articles is placed for quantity 100 or more one sample shall be retained by the school and no cost will be paid for the same.
Prior to acceptance of the quotation, the undersigned reserved the right to call for sample or demonstration and the contractor shall be liable to supply the same or give the demonstration free of cost.
In the event of acceptance of the quotation and placing of the order for purchase the articles ordered for would be subjected to an inspection by the undersigned or his representative and are liable to be rejected if the articles supplied are not according to approved samples or do not confirm to the specification prescribed.
The rate quoted by the contractor shall hold up to 31.03.10 No amendment in the rate excepted increased in the rate of Sales Tax during the period of execution of the contract, will be accepted.
The contractor shall be required to fix a tin liable on the furniture supplied by him, giving the name and year of manufacture.
The amount of security deposit shall be retained by the Vidyalaya for a period of six months form the date of completion of supplies as a safeguard against any defect appearing in the articles supplied within this period
Quotation which do not comply with the above conditions are liable to be rejected..
These instructions to tenders are to be signed by the contractors and returned with the tender.

Answer sheet: 4 sheets
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